THE HOMESTEAD
Wedding and Event Center
SPECIAL EVENTS AND WEDDINGS
Requirements
Contract:
An official contract will be given in person or after contact from the client.
The following is a list of requirements to be upheld by CLIENTS, which includes all EVENT PLANNERS and WEDDING COORDINATORS and VENDORS who are involved in the planning and execution of the EVENT on the premises of VENUE and CLIENTS’ guests, invitees and agents. CLIENTS agree to be bound by the following Requirements:
- Barbecues /Grills /Propane Heaters
- If the use of a gas grill, outdoor charcoal or mesquite grill, or propane heaters is requested, the location and supervision shall be determined by VENUE and their use is subject to possible burn bans by Blanco County, Texas.
- Candles and Open Flames
- No candles or open flames are permitted on the premises without the prior approval of VENUE. All fire/flame related items are subject to possible burn bans by Blanco County, Texas.
- Use of Premises, EVENT Time and Set Up/Removal
- CLIENTS and the wedding party will be allowed access to the premises for one hour to conduct a rehearsal at such time that is approved by VENUE and provided the rehearsal time does not conflict with another event.The premises will be available for a consecutive ten (10) hour block of time commencing no earlier than 7AM and ending no later than 12 MIDNIGHT. During the block of time, those hours include set up/decorating time, the EVENT time and the breakdown time. A charge of $200.00 per hour or any part thereof will be assessed for use of the premises in excess of the 10 hours. Children under 12 years of age are not permitted on the premises during setup/decorating without the prior approval of VENUE.
Notwithstanding anything contained in this Agreement, all EVENTS occurring on Fridays and Saturdays must end by 11:00 PM, and all EVENTS occurring on any other day of the week must end by 10:00 PM.
- CLIENTS and the wedding party will be allowed access to the premises for one hour to conduct a rehearsal at such time that is approved by VENUE and provided the rehearsal time does not conflict with another event.The premises will be available for a consecutive ten (10) hour block of time commencing no earlier than 7AM and ending no later than 12 MIDNIGHT. During the block of time, those hours include set up/decorating time, the EVENT time and the breakdown time. A charge of $200.00 per hour or any part thereof will be assessed for use of the premises in excess of the 10 hours. Children under 12 years of age are not permitted on the premises during setup/decorating without the prior approval of VENUE.
- Decorations
- All decorations must be approved by VENUE 30 days prior to the EVENT. All decorations must be removed (without causing damage to the premises) directly following the departure of the last guest.
- NOTE: No adhesive materials, nails or staples are allowed on VENUE property, unless approved by VENUE.
- NOTE: The use of confetti, rice, balloons, glitter, fog machines, pyrotechnics, sparklers and blowing bubbles is not permitted without the prior permission of VENUE.
- Insurance
- CLIENTS shall maintain Liability and Property Damage Insurance, including Host Liquor liability, in an amount not less than $1,000,000 Combined Single Limit for Bodily Injury and Property Damage. Such insurance shall name Homestead Ranch LLC/dba The Homestead as additional insured, and a certificate of insurance with an endorsement must be provided 30 days prior to the EVENT. This item is included and paid for by the VENUE in most of the listed packages.
- Liquor / Beverages / Illegal Substances
- Alcohol may not be served to, or consumed by, minors. At any time, if VENUE deems alcohol consumption to be excessive or given to minors, VENUE has the authority to close all alcohol service and/or evict from the premises any inebriated guests and minors who consumed alcohol. No alcohol may be consumed in the parking area.
- Except for alcohol brought by the client and totally free of charge to guests (tips not allowed by TABC regulations)…No alcohol may be brought onto the premises other than that served by TABC certified bartenders. The wedding party shall be permitted to bring small quantities of alcohol to the Grooms/Brides room for consumption during the 2 hours before the EVENT.
- If VENUE determines that illegal substances are being used, VENUE has the authority to close the EVENT immediately.
- Logistical Plans
- VENUE staff must review and approve all proposals for the use of the premises a minimum of 30 days prior to the EVENT.
- Music
- There are sound restrictions. Music (both live and recorded) is allowed. The music must be contained at an acceptable sound level so as not to disturb the local surrounding area. Music may be played up to a decibel level of 85 dB. VENUE can assist in setting the proper sound level and verifying with a dB meter. Any complaints from neighbors or other parties may require these levels to be reduced further. All music must end 30 minutes prior to the planned end of the EVENT, but not later than 10:30 PM on Friday and Saturday and 9:30 PM on all other days of the week. Bands and DJs are restricted to the Pavilion. Other music (wedding performance, background music, etc.) is permissible with approval of VENUE.
- Security
- Security will be present for all EVENTS. The cost of the service is included in the VENUE RENTAL FEE.
- Smoking
- The premises are non-smoking except in areas designated by VENUE.
- Parking
- Parking at the premises is limited in relation to larger groups. If there are more than 100 attendees, carpooling, vans, or buses may be needed. VENUE will discuss parking options with CLIENTS.
- Animals
- Animals are not allowed on the premises unless they are service dogs for the physically impaired.
- Planner/Coordinator
- VENUE recommends that CLIENTS engage an event planner/wedding coordinator (the “Coordinator”) no later than 90 days prior to the EVENT and CLIENTS shall immediately provide to VENUE the name of the Coordinator and the Coordinator’s contact information. Additionally, the Coordinator must schedule a site visit to VENUE no later than 30 days prior to the EVENT
- Vendors
- VENUE recommends that service providers be selected from VENUE’s list of preferred vendors. These vendors have demonstrated superior professionalism and service contributing to the development of a successful business reputation and relationship with VENUE. All vendors selected by CLIENTS must be submitted to VENUE. If CLIENTS select any vendors that are not on VENUE’s list, VENUE reserves the right to approve any such vendor, such approval will not be unreasonably withheld. All bartenders must be TABC certified. All vendors/caterers must be licensed and insured.
- Conduct
- CLIENTS shall be responsible for the conduct and actions of their guests, contractors, and agents, including any children that attend the EVENT. Because portions of the premises consist of undeveloped hill country land with hidden hazards, including but not limited to dangers such as cliffs, rocks, holes, brush, water features, harmful plants, snakes and other wild animals, and other risks that may be dangerous, that can injure or cause death, CLIENTS shall insure that all children are properly supervised and always monitored. VENUE reserves the right to evict from the premises any person (including any child and his/her guardian/parent) if they are deemed by VENUE to be a danger to themselves or to others.
